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Visa Processing 2017-2018
After university has extended an offer of admission to you, the next step is obtaining the Visa .This is a very complex and scientific process made simple through our Visa Counselling Service. Visa Processing and visa interview holds the key to a student’s successful departure to a foreign university. The visa team at Fence Education Academy is always updated with the latest requirement, immigration policies and visa checklists.
We provide complete assistance with student visa applications. This includes providing advice on the documentation required for the student visa, lodging the student visa application and coordinating the same on your behalf with the concerned visa office.
Personal Documentation
Student must submit documentation to prove their identity, including a birth certificate, police clearance certificate, health certificate, education details upto date and an assurance that the student has ablility to get funded throughout the course when they are in Philippines.
University Documentation
Visa application should be accompanied with Notice of Acceptance (NOA) and Certificate of Eligibility for Admission (CEA) from the univerisity.
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( U.S. VISAS )
The Immigrant Visa Process
Collect and Submit Forms and Documents to the NVC
After you have completed Step 1 (Choose an agent) and Step 2 (Pay fees), you will submit your visa application form, and collect and submit the required documents to the the National Visa Center (NVC). This process will be explained in Steps 3 through 6.
After the necessary forms and documents have been collected, and when your priority date is current (if applicable), the NVC will schedule your interview at the appropriate U.S. Embassy or Consulate. The NVC will then transfer your case file to the U.S. Embassy or Consulate.
Step 3: Submit Visa Application Form
After you pay your fees, you and each qualified family member immigrating with you must complete the Application for Immigrant Visa and Alien Registration (Form DS-260) in the Consular Electronic Application Center (CEAC). You may wish to preview a sample DS-260 (PDF – 6.4MB) before beginning.
Submitting Form DS-260 does not formally execute a visa application. The visa application is not formally made until the visa applicant(s) is interviewed by a U.S. consular officer.
Note: You will need your NVC Case Number, Beneficiary ID Number, and Invoice ID Number from your NVC Welcome Letter, to access CEAC.
After submitting Form DS-260 online, you must print the confirmation page and bring it to your interview. You can print this from CEAC any time after you complete your DS-260 application.
Step 4: Collect Financial Documents
After you submit your visa application, you may need to collect documents showing your petitioner has the ability to financially support you in the United States. You will submit these documents to NVC in Step 6.
Petitioners are required to submit an Affidavit of Support form and evidence of their income. The Affidavit of Support form, also called the I-864, is legally required for most family-based and some employment-based immigrants. It is a legal contract between the petitioner (sponsor) of an immigrant visa applicant and the U.S. government. Generally, the following intending immigrants need an Affidavit of Support:
Applicants for family-based immigrant visas, including certain orphans.
Applicants for employment-based immigrant visas where a relative filed the immigrant visa petition or has a five percent or greater ownership interest in the business that filed the petition.
There is a detailed explanation of who needs an Affidavit of Support and who is exempt below. You can also review the instructions for each form (I-864EZ, I-864, I-864A, and I-864W) on USCIS’s website.
To gather the required financial documents, your petitioner (the person who filed the petition on your behalf) must do the following:
Step 5: Collect Supporting Documents
After you collect your financial forms and supporting financial evidence, you and each family member immigrating with you to the United States should collect the civil documents that are required to support your visa application. You need to:
Gather the documents that apply to you using the information below.
Send a photocopy of all required civil documents to NVC. (see submission instructions in Step 6).
Bring the original documents (or certified copies) plus a photocopy to your visa interview at the U.S. Embassy or Consulate.
All documents not written in English, or in the official language of the country in which you are applying for a visa, must be accompanied by certified translations. The translation must include a statement signed by the translator stating that:
The translation is accurate, and
The translator is competent to translate.
Your civil documents must be issued by an appropriate authority in your country. Use the Document Finder tool below to learn about the requirements for each country.
Then review each category of civil documents listed below, and obtain any that apply to you or your immigrating family members. You will submit photocopies of these documents to NVC in Step 6.
Document Finder
For immigration purposes, the Department of State requires documents that are issued by specific government authorities or agencies in each country. We’ve created this Document Finder tool to help you collect the right documents. Use this tool to get information on where to find the documents that you must submit to us.
Important Notice on Missing Documents: If a required document is unavailable per the country-specific guidelines in the Document Finder tool, you do not need to submit them to NVC. However, if you cannot obtain a required document for another reason, you must submit a detailed written explanation to NVC when you submit your other documents. The consular officer will then determine at the time of the visa interview whether you must obtain the missing document before a visa can be issued. As a general rule, any document that is listed as “available” on the Document Finder tool must be reviewed by a consular officer. Failure to obtain all required documents will delay your case.
Expand All
Adoption Documentation
Birth Certificates
Court and Prison Records
Marriage Certificates
Marriage Termination Documentation
Military Records
Petitioner Documents
Photocopy of Valid Passport Biographic Data Page
Police Certificates
Review Embassy/Consulate Instructions
Civil and personal documents may differ from country to country, depending on availability. There may be additional instructions for obtaining civil documents or additional documents you need to submit. These will be submitted to the NVC in Step 6. Select the U.S. Embassy or Consulate where you will apply for a visa to learn what additional requirements there are, if any.
Step 6: Submit Documents to the NVC
After you collect your Affidavit of Support form(s) and financial evidence in Step 4, and supporting documents in Step 5, you must submit all of your forms, financial evidence, and photocopies of your original civil documents in ONE package to the NVC. Your case may be significantly delayed if you fail to submit all of your documents together in one package or at the same time.
Please do not send us your original passport or original civil documents such as birth, marriage, and divorce certificates. Instead, submit a photocopy of these documents to NVC. However, you must keep these original documents and bring them to your visa interview appointment. This is true no matter what method you use to submit documents to NVC.
Review the three methods of submitting documents to NVC below, and choose the one that applies to your case. You can look at our nvc.state.gov/status page to ensure you’ve taken all the steps necessary for NVC to begin reviewing your case.
IMPORTANT NOTICE
Immigrant visa (IV) applicants currently working with the National Visa Center (NVC) to complete their IV applications should make sure NVC has a working e-mail address for at least one party on their case. (A case party is the petitioner, beneficiary, or agent/attorney.) If you have not previously given NVC an e-mail address where you can be contacted, please call 1-603-334-0700 to provide your e-mail information. When you call, have your case number, petitioner’s full name, and the beneficiary’s full name and date of birth available. NVC will then be able to e-mail you information and instructions rather than send them via traditional mail, which means you will receive items like NVC’s responses to submitted documents and notice of your visa interview appointment more quickly.
Method 1: Email processing
If your NVC case number begins with one of the following prefixes:
AKD
AMM
BGH (except I-730 petitions)
DMS
GZO
Scan and save your financial forms and evidence, supporting civil documents, and translations as a PDF file. Then send them to NVCelectronic@state.gov as attachments to an email. Please type your case number in the subject line of the email. You can attach multiple PDFs to a single email, but each PDF can be no more than 5 MB (megabytes) in size. If you have more than one case number, use a different email message for each case. For more information, review our Document Scanning FAQs.
Method 2: Choice of processing
If Your NVC Case Number Begins With And Your Visa Category Is You Can Choose Either
MTL Any immigrant visa category Email Processing or Mail Processing
GUZ CR1, CR2, F1, F2A, F2B, F3, F4, IR1, IR2 or IR5 Email Processing or Mail Processing
ADD, BNS, FRN, GTM, HNK, KEV, MRV, PHP, RDJ, SYD, TGG, or THT IR1, IR2, IR5, CR1, or CR2 Email Processing or Mail Processing
Important: Once you select a method, you cannot switch methods later in the process.
Method 3: Mail processing
If neither Method 1: Email processing nor Method 2: Choice of processing applies to your case, mail your financial forms and evidence, supporting documents, translations, and photocopies, with the Document Cover Sheet included with your NVC Welcome Letter, to the following address:
National Visa Center
Attn: DR
31 Rochester Ave. Suite 100
Portsmouth, NH 03801-2914
If your Document Cover Sheet is missing, you can print a new one online. Go to ceac.state.gov and click on “Fee Payment” under the “Immigrant” category. You will be asked to enter your NVC case number and Invoice ID number. After doing so, scroll to the bottom of the page and click on the “Print Document Cover Sheet” button. You can also choose to email yourself a copy of your document cover sheet for printing at a later time.
NVC cannot accept documents saved on any form of electronic media, including CDs and memory cards. If you send any electronic media to NVC, we will return it to you unopened.
Please allow up to 8 weeks for NVC to review your forms and documents once we receive both the financial documents from the petitioner and the applicant’s civil documents. You must also have paid all required fees and submitted a DS-260 Immigrant Visa and Alien Registration Application online at ceac.state.gov. We will not review your file until we have received all of the above requested items. At that time, we will let you know if there are additional items required or if visa pre-processing is complete.
Check our nvc.state.gov/status page to ensure you’ve taken all the steps necessary for NVC to review your case.
Interview
After you have paid the necessary fees and submitted the required immigrant visa application, Affidavit of Support, and supporting documents to the National Visa Center (NVC), they will review your file for completeness. Once your case becomes qualified for an interview, NVC will work with the appropriate U.S. Embassy or Consulate to schedule an appointment for you.
NVC schedules appointments one month in advance. The U.S. Embassy or Consulate General tells NVC what dates they are holding interviews, and NVC fills these appointments in a first-in, first-out manner. Most appointments are set within 60 days of NVC receipt of all requested documentation. However, we cannot predict when an interview appointment will be available.
An interview appointment letter is sent to you (the applicant), as well as your petitioner (sponsor), and your agent/attorney (if applicable) to notify you and them of the date, time, and location of the interview once the embassy has an appointment available. There may be a wait of several months for an interview date to become available.
Supporting documents are sent to the U.S. Embassy or Consulate. Once your interview appointment is scheduled, NVC sends the immigrant visa petition, visa application, and all related forms and documents which were submitted to NVC to the appropriate U.S. Embassy/Consulate.
Important Next Steps
After receiving notification that an interview has been scheduled, it is important that you (and any family members applying to immigrate with you) prepare for the visa interview. Review Interview FAQs. Each visa applicant will need to complete a number of important next steps in advance of the interview date, including (not a complete list):
Gather original forms and documents – You must bring the required original forms and documents to your immigrant visa interview.
Schedule and complete a medical examination with the authorized physician(s).
Select Prepare for the Interview above to learn about these important next steps.
Important Applicant Notice
Based on U.S. law, not everyone who applies for a visa will be found eligible to come to the United States. There are a number of possible reasons why someone might not qualify for a visa. The circumstances of each case are different. Approved visas generally are not available on the day of interview.
It is important that you do not make arrangements, such as selling your house, car or property, resigning from your job or making non-refundable flight or other travel arrangements until you have received your immigrant visa.
Prepare for the Interview
Important Notices
All applicants – Read the below information carefully. If you do not bring all required documents to your appointment, your case will be delayed. You may need to return to the U.S. Embassy or Consulate at another date and your visa may be delayed or denied.
Spouses of U.S. Citizens and Lawful Permanent Residents (IR-1/CR/1 and F2A visas) – You should read the Rights and Protections pamphlet before your visa interview to learn about your rights in the United States relating to domestic violence, sexual assault, and child abuse and protection available to you. The consular officer will verbally summarize the pamphlet to you during your interview.
After NVC schedules your visa interview appointment, they will send you, your petitioner, and your agent/attorney (if applicable) an email or letter noting the appointment date and time. After you receive an interview appointment letter from NVC, you must take the following steps BEFORE the interview date.
Step 1: Schedule and Complete a Medical Examination
You (and each family member or “derivative applicant” applying for a visa with you) are required to schedule a medical appointment with an authorized physician in the country where you will be interviewed. You must complete your medical examination, along with any required vaccinations, BEFORE your scheduled visa interview date. This exam must be with an embassy-approved doctor. Exams conducted by other physicians will not be accepted.
Read embassy-specific instructions and get a list of approved doctors on the Medical Examination page. After your exam, the doctor will either send the exam results directly to the embassy or give you a sealed envelope. If the doctor gives you an envelope, do not open it. Instead, bring it to your visa interview and give it to the consular officer.
Step 2: Register for Courier Service/Other Pre-Interview Instructions
Many U.S. Embassies and Consulates require visa applicants to pre-register for courier services. This service is for returning applicant passports and visas to them after the interview. Each consular section also has unique entry and security requirements, including whether applicants can bring cell phones into the embassy or consulate. Before your interview, read the specific requirements for where you will be interviewed. Select the city of the U.S. Embassy or Consulate from the box below:
This document may contain other requirements specific to the U.S. Embassy or Consulate where your interview will be held, so please read these instructions carefully.
Step 3: Gather Documents Required for the Interview
Every visa applicant no matter their age must bring certain documents to the interview, including photographs, the original version of all civil documents submitted to NVC, copies of those documents, and financial documents from the petitioner and any other financial sponsors. Please review Items Your Must Bring to Your Visa Interview. You must bring the documents on this list even if you submitted a photocopy of them to NVC.
What happens if you forget to bring something on this list? The consular officer will not be able to complete the processing of your visa. You will have to gather the missing items and provide them to the embassy, and may have to come for additional interviews. Failure to bring all items on the above list can delay visa issuance.
Step 4: Read Additional Information
Read our Interview Preparation Notices and the U.S. Embassy or Consulate website where you will be interviewed for additional information. You can also read our Frequently Asked Questions. Remember, failure to bring all required documents to the interview may cause delay or denial of the visa.
Visa Applicant Interview
Attend Your Interview
Prior to the interview, ensure you have followed the U.S. Embassy or Consulate interview preparation instructions. On the scheduled date and time of your interview appointment, go to the U.S. Embassy or Consulate. A consular officer will interview you (and accompanying family member beneficiaries) and determine whether or not you can receive an immigrant visa. As part of the interview process, ink-free, digital fingerprint scans will be taken.
Who Must Attend the Interview?
You, your spouse, and any qualified unmarried children immigrating with you, must participate in the interview. All applicants required to participate will be named on the interview appointment letter you receive from the NVC.
If your spouse and/or qualified unmarried children will immigrate at a later date and travel separately from you, they are not required to participate in your interview. They will be scheduled for a separate interview appointment. You should contact the U.S. Embassy or Consulate directly to arrange separate interviews, if needed.
Your sponsor/petitioner does not attend the visa interview.
What to Bring to the Interview
The applicant is responsible to bring all required original civil documents, and photocopies of the original civil documents, to the visa interview. Failure to bring all required original civil documents and the photocopies to the interview may cause delay or denial of the visa. The following documents must be available at the interview:
Appointment Letter – The interview appointment letter you received from the NVC.
Passport – For each applicant, an unexpired passport valid for six months beyond the intended date of entry into the United States
Photographs – Two identical color photographs for each applicant, which must meet the general Photograph Requirements
Medical Exam Results – If the panel physician gave you sealed envelopes containing each applicant’s medical examination results, please bring those unopened envelopes. Some physicians send the medical examination results directly to the U.S. Embassy or Consulate.
Original and Supporting Documents – Original documents (or certified copies) and a photocopy of each document (with the exception of your passport and photographs) are required for you and each family member applying for a visa. As explained in the Interview Preparation webpage, the NVC will forward your application and any other documents you sent to the NVC to the U.S. Embassy or Consulate prior to your interview.
You must bring all your original forms and documents with you.
Your original documents will be returned to you when the interview has been completed. The photocopies will be kept.
English Translations – If documents requiring English translation were not sent to the NVC, you must obtain them and present them on the day of your interview. For more information review Interview Preparation and Original Documents
Visa Fees – If your visa application fees were collected by the NVC, you do not need to pay again. However, if you or any family member did not pay all the necessary fees, you will be asked to pay any unpaid fees at the U.S. Embassy or Consulate.
Important Notice
You should not make permanent financial commitments, such as selling your house, car or property, resigning from your job or making non-refundable flight or other travel arrangements until you have received your immigrant visa.
Additional Information
Failure to Appear for Interview – If you cannot appear at your scheduled interview, contact the U.S. Embassy or Consulate as soon as possible. If you do not contact the U.S. Embassy or Consulate within one year of receiving your interview appointment letter, your case may be terminated and your immigrant visa petition cancelled, and any fees paid will not be refunded.
Need to change the interview date and time – Review Interview Guidelines for the U.S. Embassy or Consulate where your interview is scheduled.
My spouse and/or children were going to follow me to the United States after I immigrate. Can they accompany me instead? – Yes, you may change your spouse’s and/or children’s status from follow-to-join to accompanying by directly contacting the U.S. Embassy or Consulate where your interview is scheduled. This may be done prior to your immigrant visa interview, and additional forms and documents may need to be provided.
Can my children also receive immigrant visas, even if they were not originally part of the case? – If the immigrant visa category in which you are applying includes derivative children, your qualified unmarried children under the age of 21 may be added as derivative applicants after your interview has been scheduled. Contact the U.S. Embassy or Consulate for specific instructions. At the interview, the additional applicant(s) will be required to pay the same fees and submit the same forms and supporting documents as you.
Visa eligibility: My child will turn 21 years old soon – Children generally must be unmarried and under age 21 to qualify as derivative visa applicants, or to qualify for immigrant visas individually in the IR-2 or F-2A visa categories. Also, they generally must enter the United States with immigrant visas while still under age 21.
Under, the Child Status Protection Act, some children might continue to qualify for a visa and enter the United States after reaching the age of 21. If you have a child who will be turning 21 soon, you should have already notified the NVC. The NVC may be able to expedite your case. If you did not notify the NVC, then you should immediately contact the U.S. Embassy or Consulate where your interview is scheduled. The U.S. Embassy or Consulate will determine whether an earlier appointment is needed. If your child no longer qualifies to immigrate with you based on age, then a separate petition must be filed for the child. There may be a significant delay before your child becomes qualified for a visa.
After the Interview
Important Notice
Do not sell your house, car or property, resign from your job or make non-refundable flight or other travel arrangements until you have received your immigrant visa.
At the end of your immigrant visa interview at the U.S. Embassy or Consulate, the consular officer will inform you whether your visa application is approved or denied.
Visa approval – When approved, you will be informed how and when your passport and visa will be returned to you.
Visa denial – If denied, you will be informed why you are ineligible to receive a visa. Review About Visa Denials below and the Denials webpage for more detailed information.
Visa Approval – When You Receive Your Visa
Passport with Visa – Your immigrant visa will be placed on a page in your passport. Please review the printed information right away to make sure there are no errors. If there are any spelling errors, contact the embassy or consulate promptly.
Sealed Immigrant Packet – You will also receive a sealed packet containing documents that you must present to U.S. Customs and Border Protection at a port-of-entry (often an airport) upon your arrival in the United States. You must not open the sealed packet.
When You Should Travel – You must arrive and apply for admission in the United States no later than the visa expiration date printed on your visa. An immigrant visa is usually valid for up to six months from the date of issuance unless your medical examination expires sooner, which may make your visa valid for less than six months.
USCIS Immigrant Fee – You must pay the USCIS Immigrant Fee to U.S. Citizenship and Immigration Services (USCIS) after you receive your immigrant visa and before you travel to the United States. Only children who enter the United States under the Orphan or Hague adoption programs, Iraqi and Afghan special immigrants, returning residents (SB-1s), and those issued K visas are exempt from this fee. Select USCIS Immigrant Fee on the USCIS website for more information. Important Notice: USCIS will not issue a Permanent Resident Card (Form I-551 or Green Card) until you have paid the fee.
Vaccination Records – Children are required to have certain vaccinations before they can enroll in school in the United States. Therefore, it is recommended that your child have complete vaccination records before immigrating. Learn about vaccination requirements by state on the Department of Health and Human Services, Centers for Disease Control and Prevention website under State Vaccination Requirements.
X-rays – Must be hand-carried with you, not packed in your luggage.
Entering the United States
When traveling to the United States, the primary (or principal) applicant must enter before or at the same time as family members with visas. With your immigrant visa (before it expires), and sealed packet, you will travel to a U.S. port-of-entry (often an airport) and request permission to enter the United States. A visa does not guarantee entry into the United States. The Department of Homeland Security, U.S. Customs and Border Protection (CBP) officials have authority to grant or deny admission. Learn about admission and entry requirements on the CBP website under Travel. When you are admitted, you will enter as a Lawful Permanent Resident, also called a green card holder, and will be permitted to work and live permanently in the United States.
When You are a Permanent Resident – Coming to the United States to live permanently, you will want to learn more about your status as a Lawful Permanent Resident. See Welcome to the United States: A Guide for New Immigrants to review information on the USCIS website about living in the United States.
Social Security Number – To learn about the U.S. Social Security Administration benefits available to Legal Permanent Residents, and how to apply for a social security number card, visit the Social Security Administration website.
About Visa Denials
In some situations the consular officer does not have sufficient information needed to process your application to conclusion, or you may be missing some supporting documentation. The consular officer will inform you if information or documents are missing and how to provide it.
Some applications may require additional administrative processing after the interview before the application can be processed to conclusion. The consular officer will inform you if additional administrative processing is necessary.
Based on U.S. law, not everyone who applies is qualified or eligible for a visa to come to the United States. Under U.S. law, many factors could make an applicant ineligible to receive a visa. See Ineligibilities for U.S. Visas. In some instances, the law might allow you to apply for a waiver or the ineligibility. If you are able to apply for such a waiver, the consular will advise you on the steps to take.
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